Fund Raising Policy

Our Lady of the Greenwood believes that fundraisers are an important part of active church life, providing opportunities for our members to strengthen their commitment and contribution to the Church as well as providing funds for the Church, its groups and programs, and pre-approved charitable causes.

Purpose

The purpose of this policy is to establish guidelines for reviewing fundraisers and fundraising activities proposed by:

• Church Groups (for any purpose, by any means, and at any location); and
• Non-Church groups using the Church's property for fundraising activity.

A "Church group" means a committee, task force, church affiliated organization, or other such internal Church group of Our Lady of the Greenwood.

The purpose of reviewing fundraising activities is to ensure that they are consistent with our not-for-profit status; to avoid overburdening parishioners with requests for money; and to ensure that the resources of the Church are focused on the highest priority needs and consistent with the approved Church budget.

Scope

All fundraising activities conducted by any groups at or within Our Lady of the Greenwood must be reviewed and approved under this policy.

Review Process

All fundraising activities must be reviewed in advance by the Stewardship Committee.

For Ministries, the Ministry head needs to submit their fundraising application to the Stewardship Committee, with a cc (carbon copy) to the appropriate commission head.

Any group or individual must submit a Fund Raising Application Form for approval on behalf of the group seeking to engage in fundraising activity.

The Stewardship Committee will review applications for fundraising activities and approve using guidelines provided. The Stewardship Committee will provide a monthly report to Parish Council of all such requests.

Notification

The Stewardship Committee will notify the commission head and church member/ministry representative whether their fund raising activity has been approved and negotiate on a date, time and location, if needed.

If application is denied, written notification will be sent to the church member/ministry representative (with cc/carbon copy to commission head) with reason for denial. Appeal Process may be made through Parish Council.

Envelopes

No envelopes will be approved for fundraising, except for the Special Collections approved by the Mission Office in the Archdiocese. Fundraising envelopes already existing, St. Vincent de Paul & 50/50 Club will be "grandfathered."

A Second Collection is taken for Vocations in the Spring.

Thanksgiving Envelope money goes to world food programs or Disaster Response as will be determined by the stewardship committee at the time.

Recommended Guidelines

Guidelines are:

• Group should be affiliated with OLG.
• Fundraiser cannot put undue burden on parishioners.
• Must not conflict with special collections.
• Money must be used in a way that is consistent with the Church's mission.
• Fundraiser must be consistent with not-for-profit status.

Contact Information

If you wish to contact any representative from the Stewardship Committee, you can initiate contact either by (1) calling the Parish Office at 317-888-2861 or (2) sending an email to ppcgroup@olgreenwood.org.

If you do send an email, please include in the body of your text message the name of the representative you wish to contact.

 

 

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